Only the right people should see HR and payroll data
BaanHR separates access by role, protects payroll information, records important activity and requires human confirmation before sensitive actions take effect.
Access by role
Every role sees only what it needs
Keep payroll separate from general HR data
Require human confirmation for important actions
HR administrator
Employee data + documents
Payroll team
Payroll + payslips
Manager
Team requests
Employee
Own information
Activity history
Important actions stay available for review
Confirmed payroll export
Payroll team · 09:14
Approved leave request
Manager · 10:22
AI prepared a policy answer
Employee · 11:08
Demo context
Next step is ready
The team sees which HR step should start first.
Trust starts before launch
A trusted HR system starts with clear access decisions
Before launch, the team should know who can see each type of data, who confirms sensitive actions and how payroll information stays protected.
Security that HR can explain clearly to the business
BaanHR keeps security grounded in practical questions: who should see each type of data, who should approve an action and whether the team can review it later.
Access by responsibility
HR, managers, employees and executives see only the information their work requires.
Protected payroll data
Payroll records and payslips stay separate from general HR information.
Activity history
Important actions show who did what and when, so teams can review them later.
Human confirmation
Requests, approvals and important actions still require confirmation by an authorized person.
AI within clear limits
AI answers from permitted information and never approves an action on a person's behalf.
Team and branch boundaries
Managers and branches see only the information relevant to their own teams.
Access should stay clear in everyday situations
Not all HR data has the same sensitivity. Payroll, documents and important requests need boundaries the whole team can trust.
Managers see only their teams
Review requests, attendance and team status without opening company-wide employee data.
Employees see their own information
Access personal profiles, leave balances, request status and payslips according to permission.
Payroll teams see relevant records
Only authorized people can access payroll items, payslips and data prepared for payroll review.
AI can prepare the work, but an authorized person still confirms it
BaanHR security is not only about hiding data. It also makes sure the right person reviews and confirms an action before it affects real HR work.
Check access before showing data
The system and AI use each person's role and never reveal information beyond that role.
Summarize or prepare the action
AI can explain policy, prepare a request or summarize context so an authorized person can review it.
An authorized person confirms
Important actions take effect only after confirmation by HR, a manager or the payroll team.
HR is easier to launch when access is clear from day one
Before launch, decide who can see employee data and payroll, who approves each action and who can review the history.
Set up before launch
HR, manager and employee roles
Team and branch boundaries
People allowed to view payroll and payslips
Keep visible after launch
Request status and approvers
History of important actions
Work prepared by AI and confirmed by a person
Want to define HR and payroll access before you launch?
Talk with BaanHR about how roles, managers, branches, payroll teams and AI should be limited to the right information in your company.